Privacy & Cookies
What Dinks & Drinks collects when you register, where it goes, who can see it, and how long we keep it. Written from an audit of what this site actually does, not from a template.
Last updated 15 August 2026 · Equals 5 · equals5events.com
The short version
If you register for an event we keep your name, email, and anything else you choose to tell us so we can run the event and follow up about future ones. We copy it into our CRM, Pipedrive. We keep it for three years. We set one cookie, and only if you sign in. You can ask us to delete you at any time by emailing [email protected].
What we collect
Only what you type into the registration form, plus anonymous page statistics.
| What | When | Why |
|---|---|---|
| Name | You register | To know who is coming, and to check you in on the night |
| Email address | You register, or join the notify list | To confirm your place and send event details |
| Phone, organization, job title | You register — all optional | Context for the evening; none of it is required |
| Skill level, notes | You register — optional | To match games sensibly |
| Page views | Any visit | Anonymous. Which page, which step, when — no name, address, IP or cookie |
We do not buy personal data, we do not track you across other websites, and we do not run advertising pixels on this site.
Where it goes
- Our database. Hosted on Cloudflare in the United States.
- Pipedrive, our CRM. Every registration and notify-list signup is copied there, and our sales team can see it. Pipedrive is a third-party company operating in the United States. This is worth being plain about: the copy exists so that we can contact you about Equals 5 events and services, not only to run the evening you signed up for.
- Cloudflare, who serve this website and record standard web-server logs including IP addresses, as every website host does.
We do not sell your personal information, and we do not share it with anyone else.
Who can see it
- Equals 5 staff — through our internal tools, which require an Equals 5 login.
- Other attendees — only if you opt in, only your name and organization, and only to people who attended the same event. Your email address, phone number and notes are never shown to other attendees. Opting in is a tick-box on the registration form and it is off unless you tick it.
- Anyone, on our event recap pages — these currently list attendee names and organizations for the August 2026 San Francisco event. No email addresses. If you would rather not appear, email us and we will remove you.
Photographs
We take photographs at events and publish some of them on this site. If you appear in one and would rather not, email [email protected] and we will take it down. We do not tag or name people in photo captions unless they have asked us to.
Cookies
One cookie, and only if you sign in. Browse the site and we set nothing at all — no cookies, no local storage, no advertising or tracking tags. Sign in and we set a single cookie so that you stay signed in. That is its only job: no advertising, no analytics, nobody else sees it.
It is a strictly necessary cookie — signing in cannot work without it — which is why there is no consent banner asking you to accept it. You consent by choosing to sign in, and signing out removes it.
Our page statistics come from Cloudflare Web Analytics, which is cookieless by design — it does not use cookies or device fingerprinting, and it cannot follow you to other websites.
Our typeface is served from this website rather than from Google Fonts, specifically so that visiting this page does not disclose your IP address to Google.
The cookie is named eq5_session. It holds a random value that
identifies your session and nothing else — not your name, not your email. It
is marked HttpOnly, so no JavaScript on the page can read it, and it expires
after 30 days or when you sign out, whichever comes first.
How long we keep it
- Registration details: three years from the event.
- Notify list: until you ask to come off it.
- Anonymous page statistics: kept indefinitely — they contain nothing that identifies you.
Deleting your data
Email [email protected] and ask. We will remove your name from this website and take down any photograph of you that you point us to, and we will delete your record from our database and from Pipedrive.
You can also ask us for a copy of what we hold about you, or ask us to correct it. Depending on where you live you may have further rights under laws such as the GDPR or the CCPA; we will honour those requests regardless of where you live.
Contact
Beatriz Lopez, Equals 5 — [email protected]. She hosts the series and handles these requests directly.